All bookings with BAXTER'S CYCLING TRIPS shall be subject to the following conditions.
Advance booking is necessary to reserve places in all BAXTER'S CYCLING TRIPS. A booking will only be made if the booking form is
accompanied by the deposit indicated.
A participant who withdraws after a confirmed booking shall forfeit his / hers deposit.
2. Change of Booking
If a participant wishes to alter holiday details after submitting the booking form and deposit, BAXTER'S CYCLING TRIPS reserve the right to
charge additional administration fee of 10.00 GBP
3. Final Payment
Final payment is due no later that 8 week before departure. If this is not paid BAXTER'S CYCLING TRIPS reserve the right to regard the booking
as cancelled and the participant will lose his / hers deposit.
(a) Cancellation of a booking by a participant is only effective when received by BAXTER'S CYCLING TRIPS in writing from the participant signing
the booking form or submitting the on line booking form.
Cancellation charges will be scaled accordingly.
Period before departure in which Cancellation charge as % of
Notification is received. Total holiday price.
More than 56 days 30% or deposit
42 to 56 days 40%
28 to 41 days 50%
14 to 27 days 60%
7 to 13 days 80%
1 to 6 days 100%
(b) BAXTER'S CYCLING TRIPS reserve the right in any circumstances to cancel the holiday and in this event will return to participants all monies
paid or will offer an alternative available holiday to purchase all comparable standard. In no case except for reasons of war, riots, civil strife,
terrorist activity, industrial disputes, natural and nuclear disaster, fire, technical problems to transport, closure or congestion of airports or ports,
cancellations or changes of schedules by scheduled airlines and similar events beyond the control of BAXTER'S CYCLING TRIPS will the holiday
be cancelled less than two weeks before the scheduled departure date.
BAXTER’S CYCLING TRIPS reserve the right at any time to substitute alternative accommodation or make any other alteration to holiday
arrangements which become necessary due to circumstances beyond their control and undertake to inform participants as soon as possible.
Where additional costs are involved these must be borne by the participants.
Whilst every attempt will be made to run the holiday as indicated on the web site or itinerary BAXTER'S CYCLING TRIPS are unable to make
refunds due to poor weather conditions or the cancellation of events. An alternative program will be discussed with all concerned.
6. Currency and Fuel Fluctuation
Foreign tour prices are subject to increase if there is a movement of over 5% in the exchange rate between the purchasing currency and sterling.
Prices advertised have been calculated on the pound stirling being equal to 1.25
(a) BAXTER'S CYCLING TRIPS are not liable for personal injury, death, damage to property or other loss whether arising from accident, cancellation
delay or any other matter beyond their control. Participants should insure against all such possibilities.
(b) When tickets and vouchers are issued for transport, accommodation and other services BAXTER'S CYCLING TRIPS are acting agents for the
supplier of those services.
8. Tour Participant
BAXTER'S CYCLING TRIPS reserve the right to decline, to accept or retain any participant as a member of any tour party if his / her conduct is
disruptive and affecting the enjoyment of other participants and BAXTER'S CYCLING TRIPS shall be under no liability for any extra cost incurred
by such a participant as a result of their doing so
9. Travel Insurance
From 1st January 2009 the sale of travel insurance was regulated by the Financial Services Authority. We are not able to offer or advise on Travel
Insurance related matters, therefore, you will have to make alternative arrangements.
We strongly advise all clients to take out travel insurance. It is not compulsory in law to take out travel insurance for a tour in the United
but it is compulsory for trips outside the United Kingdom. You are required to provide us with your travel policy details and emergency contact
number when travelling to Europe, Republic of Ireland, Jersey, and Isle of Man. BAXTER'S CYCLING TRIPS will not accept responsibility or any
liability due to the failure of any person to take out adequate insurance cover.
Baxter's Cycling Trips is a company committed to customer satisfaction and consumer financial protection. We are therefore pleased to
announce that, at no extra cost to you, and in accordance with ''The Package Travel, Package Tours Regulations 1992'' all passengers booking
with Baxter's Cycling Trips are fully insured for the initial deposit, and subsequently the balance of monies paid as detailed in your booking
confirmation form. The policy will also include repatriation if required, arising from the cancellation or curtailment of your travel arrangements due
to the insolvency of Baxter's Cycling Trips. This insurance has been arranged by Towergate Chapman Stevens through HCCI International
Insurance Company PLC.
Policy exclusions: This policy will not cover any monies paid for Travel Insurance or any claim relating to Air Flights. Please ensure the Company
you have booked with has the appropriate CAA / ATOL Bonds in place.